General Body  Meeting Minutes: Completed Projects MC proposed to take up following new projects: New Members Next Meeting  MC LW Update. Sakrama Update Minutes of the 3rd AGM.  Items Discussed Office Bearers  AGM on 24 June, from 11 AM to 1 PM Venue: Our park - Basketball area   Proposed Changes

 

General Body  Meeting

06 Jan, 2008 - Meeting Minutes

 

Hello LWORA members.

Please find below minutes of our meeting from y'day.

I am also copying all MC members on this email.

Thanks,

Sandeep Rao

Secretary, LWORA

*************

Agenda:

Opening Address by President

Review of proposed Byelaws for acceptance

Review of Treasurer's report on finances

Review of completed projects including STP

Review of new proposed projects

Election for open positions in MC

Minutes:

President Col. TC Bhardwaj welcomed the members in the meeting and officially opened the agenda for discussion

Col. TC Bhardwaj proposed the new byelaws for review, and members suggested changes as noted below. Copies with changes are attached for your perusal.

Construction and Occupation Manual - Page 2/3 - clauses 4.4, 4.5, and 4.7

Memorandum of Association - Page 8 - point 13 and 15

Dr. Venkat proposed to accept byelaws with changes, Priyesh Modi seconded this proposal, and members accepted this proposal with voice vote. Copies with changes are attached for your perusal.

 

Members discussed issue of non-payment of dues by some members and action to be taken against such members. Members with voice vote authorized MC to choose to:

Send monthly fees recovery notices to members with overdue fees and after three (3) such notices disconnect/discontinue water and sewage lines to houses of such members, Levy 18% annualized fine on outstanding dues if the concerned member wishes to settle the dues.

 

Members discussed the issue of non-existence of electric lines, sewage lines, water lines, and storm water drains in certain lanes such as 9th Main. Members agreed that in such cases, where the developer has faulted, the plot owners in such lanes will have to collect funds between themselves to implement the required infrastructure and Association will not bear any cost towards such expenses. However, once infrastructure is implemented and handed over, maintenance of this infrastructure will be Association's responsibility.

 

Members discussed the issue of borewells being dug excessively and ways of controlling the same with an intent to moderate the use of ground water. Members authorized the MC to analyze water distribution and consumption patterns with in LW and then come up with ways to have guaranteed water supply before contemplating comprehensive ban on borewell digging and use of ground water.

 

Members discussed the need for getting regular updates from MC and MC agreed to have monthly communication to members on LW updates starting this new year.

 

Treasurer Prathima S. presented the unaudited book of accounts and relevant details on revenues and expenses of the Association. Prathima noted that as of date balance in LWORA general maintenance account stand at 13L and in LWORA STP account stand at 26L. Prathima also noted that in the nine (9) months of 2007-08 fiscal year the collection has been ~19L and expenses has been ~16L. Prathima noted that interested members can seek appointment at Association office in advance if they wish to review the accounts in further detail.

 

Residents suggested to keep excess bank funds in liquid funds to maximize the returns without changing the liquidity situation on funds. MC agreed to implement this after getting clearance from Chartered Accountant (to check tax implications, if any).

 

Ratna Mukherjee, MC member in charge of new members and NOC, noted that as of date the total number of members stand at 232, number of built & under construction houses stand at 68, and number of vacant plots stand at 164.

 

Completed Projects

 

MC provided an update on STP project. MC noted that first STP is operational on 2nd main, and next step is to move forward on other STPs.

 

Members noted that there had been several issues in the implementation such as delays, excess costs, problems with design requiring to move stage 4 of that STP to park etc. MC clarified that delays were due to factors from both sides and in absence of a professional and full time project manager it had been difficult to enforce such terms. MC also clarified that the excess costs were due to changed designs upon encountering late breaking ground issues (such as related to gradient etc. on 2nd main).

 

MC also clarified that design had to further change to accommodate change in location of STP from 2nd Main road end to 2nd Main septic tank location resulting in need to move stage 4 of that STP to Park area as a centralized stage.  

 

MC proposed to release second payment of 1L out of total 2.5L fees to the consultant as the consultant has provided all modified designs and this payment is long overdue as per the contract signed by the Association. 1L has already been paid earlier and with this second payment there will be 50K remaining fees which needs to be paid out by  March end as per the revised agreement with consultant. Members approved this proposal and also noted that due to the challenges in execution of first STP, MC consider BOQ way of construction for remaining STPs and invite multiple contractors to bid and enforce strict LD clauses. MC agreed to consider this suggestion and to provide an update on STP before commencing construction on 2nd STP coming up on 10th main.

 

MC proposed to take up following new projects:

• Borewell digging in park area to replace existing under-performing borewell as this way existing infrastructure such as pump, electric meter, and pipeline can be reused. Estimated budget for this expense is 50K .Members approved this project and MC will take minimum three quotes and inform members before placing a WO
• Comprehensive sewage line cleaning. Estimated budget for this expense is 50K.Members approved this project and MC will take minimum three quotes and inform members before placing a WO
• Grass Cutting. Estimated budget for this expense is 50K. Members approved this project but noted that we should clean grass only in paying plot owner members plots and in plots where neighbors complain of the grass. MC will take minimum three quotes and inform members before placing a WO
• Children Park equipment repair, paint and new sand. Estimated budget for this expense is 25K. Members approved this project and MC will take minimum three quotes and inform members before placing a WO
• Notice board near Security Gate. Estimated budget for this expense is 25K.Members approved this project and MC will take minimum three quotes and inform members before placing a WO
• Water tank and sump cleaning. MC do not have any estimates for this yet.Members approved this project in principle and MC will take minimum three quotes and inform members before placing a WO
• MC also proposed taking up road asphalting work and park landscape work with budgetary estimates of 10L and 3L each, with a CESS model similar to STP. Residents authorized the MC to collect quotes and related information for these works in order to make detailed proposal in subsequent GBM. MC agreed to the same.
• MC also proposed to hire an Estate Manager as with more residents and members the administration affairs in LW have become large to manage by volunteering MC members. Estimated budget for this recurring expense is 10K/month. Members approved this proposal with voice vote.

New Members

MC noted there are open positions in MC and requested interested members to nominate themselves for joining MC. Naveen Chimmanda, Dr. Chavhan, and Kannan came forward with their nominations and Members approved their candidature with voice vote.  

Next Meeting 

As per the schedule, next GBM will be setup for first Sunday in April 08. After completing the review of all items on agenda, Members proposed a Vote of Thanks towards MC and meeting was adjourned.

 

 

 

 

MC LW Update.

Date: 24-11-2007

 

Hello Everyone,

Update on a few developments in LW.

1. STP 1 at 2nd Main is operational. This Sewage Treatment Plant services residents of 1st/2nd Main. We will share further details on STP in the Subsequent days and also provide an opportunity for discussion on this during the upcoming Residents Meeting (proposed for Dec 22, Saturday). After this discussion we will proceed with the construction of STP2 at 10th Main.

 

2. Airtel service is operational. Contact number at the Security Gate 4165-7035. Contact number at LWORA office is 4165-7011. Please note that we do not yet have a full time office in charge, but we will have this shortly after which you can also contact the office along with Security if you need any help. We are also enabling the intercom service, with which residents having Airtel connection can speak with each other, and also with Security Gate and LWORA Office, at no charge.

 

3. Fresh Vegetable Produce sale at LW have re-started. You can avail the service at Park Area from 8-11 AM on every Wednesday.  

4. Security Services at LW is undergoing a change. We have contracted a new agency - Preeti Security - to take up the service. The new Security will be in place from Dec 1. Our current supervisor Johnson will continue with us for another 10-15 days to ensure smooth transition. Residents and Owners are requested to have patience with this change as the new Security may screen everyone more strictly. We will be issuing Security sticker for vehicles and maid/servants and construction workers and this should help make the process smooth and our Security stronger. Please contact LWORA office (Col. Bhardwaj/Vinod Shetty) for picking up your stickers.

 

5. We are adding 10 more Stone benches at park for residents use.

6. We are replacing regular Tubelights with CFL tubes on all the Streetlights in a phased manner.

 

This is all for now. We have already provided update on Sakrama, and will continue to provide more information on this to all members.

In the interim please share with us the issues which you would like to discuss during the next Residents Meeting.

Thank you!

Sandeep Rao

Secretary, LWORA

 

 

Sakrama Update

Date 21-11-2007

Hello Residents & Owners, 

On behalf of our association, for the past few weeks, we have been reaching out to various lawyers to understand the implications of SAKRAMA on LW property owners. Only now the clarity is beggining to set in, and we have gotten one of the law firms - Britto & Britto - to share their legal opinion with LW members on this subject.

 

Below is the copy of the text from their opinion letter to us. They have also shared copies of some of the layout/legal documents with us, and we will make it available for members to see/copy on (Nov 24) Saturday morning between 9 and 12 at Association office (outhouse of Dr. Somaiah's property). You can also reach out to this lawyer at  vabritto@airtelbroadband.in and schedule an appointment for yourself to apply for SAKRAMA (as only individuals can apply, not as the layout). This lawyer will be charging Rs.1000 /- per application processing.

Best Regards.

 

for,

Col. Bhardwaj & LWORA Association

 

Lawyer Britto's note

 

We have been dealing with SAKRAMA for the past two months and we are well versed with the details that require to be filled in the form and calculations of the amount payable for regularization.

 

Since the land on which the Layout LAUGHING WATERS has come up has been converted from agricultural to non-agricultural to an extent of 30 acres only the sites in this extent of land can be regularized by paying the regularization fee. However, please note that the LAYOUT per se cannot be approved but only individual sites.

 

Further, please note that the Gram Panchayats do not have statutory powers to approve layouts as per the Karnataka Town and Country Planning Act 1961. Hence, this layout is an unauthorized layout and individuals owning sites in this layout have to apply for regularization.

 

Since Ramagondanahalli Village comes within the jurisdiction of the Bangalore Development Authority , only the Bangalore Development Authority has the authority to approve the LAYOUT.

 

The following documents need to be furnished at the time of submitting the application for regularization:

 

Sale deed

Latest tax paid receipt

Site plan with details of abutting road (road width to be mentioned)

Location sketch showing surrounding developments

Photograph of the land/Building.

If the building on the plot is not built as per the sanction plan then the deviation needs to be regularized. This will require the assistance of an architect.

 

Minutes of the 3rd AGM.

 Items Discussed

 

1. Around 60 people participated in the AGM conducted at the Park area in Laughing Waters.
2. Dr. Somaiah opened the AGM with welcome address to the residents and owners.
3. Residents welcomed the idea of Airtel providing telecom and broadband services. Details to be worked on in the next 3-4 weeks. 
4. Col B briefed about works in progress which included STP, Road Work, Boundary Fencing, Bore-well, 
5. Proposal to increase the vacant plot maintenance fee from Re 1/sft/year to Rs 2/sft/year was discussed to cover for community development cost and as the developments done in LW has increased the value of property. A point on increasing the monthly maintenance from residents also came up. The new committee agreed to decide & take action on these points in detail in the next few weeks.  

6. The need for a secondary source of water was voiced and the residents agreed to the concern on existing bore well giving problems. Options like more bore wells or Cauvery Water etc needs to be explored. The new committee agreed to decide & take action on these points in detail in the next few weeks.

7. Some residents raised concerns about the Ramaswamy Report on land encroachments. It was suggested that the committee contact a Legal Counsel and/or Prestige Constructions to take a legal opinion.
8. Other Points like maintenance of storm water drain in 2nd Main, guidelines for New Constructions, etc were discussed. It has been made mandatory for any new construction site to put up site cover during the construction.
9. Treasurer Ratna Mukherjee provided a comprehensive  Update on Members,Expenditure and Collections.
10. New Committee was elected with voice vote. Details of Office Bearers and Other Committee Members

    are as follows:

 

Office Bearers 

President	Col.Bharadwaj	House Keeping / Electricity
V-President	Vinod Shetty	Security / Plumbing
Secretary	Sandeep Rao	Park/GoGreen Effort
Jt-Secretary	Dimpy Menon
Treasurer	Pratima	Finance
Members
1	Prakash S	Sewage / STP
2	Raghu
3	Mukherjee R	Book keeping /Assist finance

 

 

• Dr. Somaiah volunteered to provide the out-house of his property in LW to be used for Association office space. The New committee thanked Dr. Somaiah for the same and accepted his proposal.
• New committee proposed to setup the office at above mentioned facilities and manned with an office keeper for book keeping and enquiry & dues clearance service. New committee agreed tocommunicate the working hours of the office shortly.
• Dr. Somaiah concluded the meeting with his address thanking the old committee members for their work. Dimpy Menon made the vote of thanks.
• Weather was quite pleasant, and after all key issues were discussed and members were updated,participants enjoyed a nice & sumptuous lunch which was provided for on behalf of Association and arranged for by Vinod Shetty.  

 

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AGM on 24 June, from 11 AM to 1 PM

24 June - From 11 am to 1PM 

Venue: Our park - Basketball area

 

 

Agenda:

 

•       President's address

   

•       Secretary's recap of last AGM minutes

   

•       Treasurer's briefing on funds & accounts

   

•       Works update

   

•              STP - Prakash

   

•              Roads - Naveen/Col. B

   

•              Fencing - Vinod

   

•              Rainwater harvesting - Naveen/Sandeep

   

•       Other announcements

   

•       Q&A

   

•        Elections for new MC

   

            8 seats - President, Vice-President, Secretary, Jt. Secretary, Treasurer, and 3 Committee members

 

 

Proposed Changes 

 

 

 

 

Borewell digging in park area to replace existing under-performing borewell as this way existing infrastructure such as pump, electric meter, and pipeline can be reused. Estimated budget for this expense is 50K